Meeting Notes Agent — Privacy Policy

Last updated: September 5, 2026

Meeting Notes Agent is an internal tool built for Horizon Path Group. This page describes what the Chrome extension and its backend do with your data. It is intended for HPG team members using the extension, not for the general public.

What the extension captures

When you start a recording, the extension captures two audio streams from your browser tab: the audio playing in the meeting tab (other participants, via Chrome's tabCapture API) and your own microphone (via getUserMedia), mixed together into a single audio file. Nothing is captured unless you explicitly start a recording, and the extension only runs on meeting platforms you navigate to (Zoom, Google Meet, Microsoft Teams).

What happens to the audio

When a recording ends, the audio file is uploaded over HTTPS to Horizon Path Group's own backend (a Cloudflare Worker, with audio stored in Cloudflare R2 and metadata in Cloudflare D1 — both part of HPG's own Cloudflare account). From there:

• The audio is sent to Deepgram for transcription.
• The transcript is sent to Anthropic (Claude) to generate a structured summary.
• The summary is emailed to you (and any recipients you specify) via Resend.

Deepgram, Anthropic, and Resend are processors acting on HPG's behalf — your audio and notes are not sold, shared with advertisers, or used to train third-party models beyond what each processor's own standard API terms specify.

What's stored, and where

• Audio files: Cloudflare R2, scoped to your organization and account.
• Meeting metadata and generated notes: Cloudflare D1.
• Your login token: stored only as a one-way hash — the plaintext token is shown to you once at account creation and never stored.

Access is limited to your organization's own accounts — there is no cross-organization data sharing.

Permissions the extension requests, and why

• tabCapture — to record the audio of the meeting tab.
• Microphone (via a page permission prompt, not a manifest permission) — to record your own voice, mixed with the tab audio.
• activeTab / host permissions for meeting platforms — so the extension can detect when you're on a supported meeting page.
• storage — to remember your backend URL, login token, and preferences locally in Chrome.
• notifications — to tell you when a recording has finished processing.
• downloads — used only as a fallback if the upload to the backend fails, so you don't lose a recording.
• offscreen — required by Chrome's Manifest V3 to mix and encode audio outside the service worker.

Your controls

Recording only happens when you click Start in the extension popup — there is no passive or background recording. You can stop the extension from recording at any time by revoking the microphone permission or removing the extension. To request deletion of stored audio or notes, contact your HPG administrator.

Contact

Questions about this policy or your data: contact your Horizon Path Group administrator.